Saying goodbye to [Company Name] (from a colleague) and to a colleague [Company Name] is a very normal and natural thing. When done right, it can even be a beautiful thing.

<aside> <img src="/icons/new-alert_blue.svg" alt="/icons/new-alert_blue.svg" width="40px" /> This is just an overview of what needs to be done when offboarding. The full offboarding process/checklist can be found inside Offboarding Team Member 2023 [CEOs]

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[ ] Receive Notice
[ ] Complete Paperwork (Resignation Letter, NDA, Non-disparagement, Severance, Cobra etc.)
[ ] Document Responsibilities (Make this a requirement for severance) - Encourage others to watch the work
[ ] Communicate the departure (see below for standard slack message)
[ ] Retrieve all goods
[ ] Optional: Throw a celebration / give a parting gift
[ ] Conduct an exit interview
[ ] Delete employee from system - eliminate all access points

⚠️ Give them a backdoor back in

Sample Message To Team (send via Slack)

<aside> <img src="/icons/chat-user_blue.svg" alt="/icons/chat-user_blue.svg" width="40px" /> Hey Team,

Quick FYI that we decided to let Jake go today.

Super bummed because Jake is a great guy but after trying to make it work multiple times we both unfortunately determined it wasn’t a good fit at this time.

I’m currently working on a backfill gameplan and will communicate that out once complete. While we look for the backfill, Alex from the Marketing team will backfill for the role.

You’re all doing incredible work and I only want you surrounded by the best.

In the meantime, keep kicking ass and feel free to DM me or any of the marketing leads if you have any questions.

Thanks all and keep doing amazing work!

Cheers,

Ayman

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Offboarding Checklist - HR View

To-Dos for Manager (if firing)

[ ] Read ‣ Review before proceeding.
[ ] Add a 1-1 between you and your direct report to let them go. Schedule it in Google Calendar as a 1-1 for 30 minutes.
[ ] Notify the HR department or person responsible for offboarding so they can begin preparing offboarding documents. They should know all of the information listed above, and have an internal checklist of accounts to turn off and by when.
[ ] Decide when you will inform the rest of the team / company. It should be as close to the let-go date as possible; otherwise, rumors will begin to float around (they might find out by seeing the employee’s Slack account deactivated, etc.)
[ ] Create a message / narrative and share with the company in team announcements if this person is relatively senior in the company. If not, share with immediate team(s) that are relevant that this person has been let go.
[ ] Schedule an exit interview date and prepare their Offboarding Team Member 2023 [CEOs] .